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Job Description:
We are seeking a meticulous and organized Title Clerk to join our team. If you have experience in processing vehicle titles and registrations, and you’re looking to work in a dynamic and supportive environment, this could be the perfect opportunity for you!
Job Summary:
The Title Clerk is responsible for ensuring all titles are processed efficiently and accurately, adhering to all regulations required by law.
Duties/Responsibilities:
- Sales Log: Enter previous day sold units into the log for tracking purposes.
- Break Down Deals: Separate trade, identify title availability or payoff.
- Complete Titles: Manage auction incoming titles, trade payoffs, and available trade titles.
- Title Issue Resolution: Identify any title issues and follow up/resolve them accordingly.
- Check Capped Deals: At this time, separate trade (complete title or log accordingly by payoff type).
- Verify Funding: Check and verify funding for transactions.
- Overnight Contracts: Prepare and overnight contracts as needed.
- Prepare Funded Deals for DMV: Handle in-state and out-of-state deals.
- Cut DMV Checks: Prepare and disperse DMV checks as necessary.
- Reconcile DMV Accounts: Maintain clean schedules by reconciling DMV accounts.
- Log Curb Buys: Enter curb buys into the system and cut checks/pay off units accordingly.
- Maintain Forms and Supplies: Keep stock of necessary forms and supplies for daily dealership operations.
- File Titles/Sold Deals: File titles and sold deals in an organized manner.
- Assist Accounting Office and Controller: Support daily business management tasks.
- Order Temp Tags: Order temp tags as needed and mail completed receipts to headquarters for expiration.
- Follow Up on Payoff Titles: Track and follow up on outstanding payoff titles.
- Mail Plates/Registrations: Handle the mailing of plates and registrations.
- Monthly Title Audit: Conduct monthly title audits and email titles over 30 days.
- Process Carmax Returns: Manage Carmax returns efficiently.
- Sales Log Input: Enter sold vehicles on the sales log, switch trades to R & title in the back screen.
- New Car Invoices: Pull new car invoices from Dealer Connect, input vehicles into DMS, and create deal jackets.
- Check ACV and ACH: Monitor ACV and for money coming in via ACH, notify Controller as needed.
- Process Dealer Trades: Handle incoming and outgoing dealer trades, including sister stores, cut checks, send MCOs, and manage Lojack removals.
- Inventory Management: Update the inventory spreadsheet with data from Carmax and sister stores, create stock numbers, enter into DMS, and make deal jackets.
- Wholesales: Cap and prepare titles for auctions and sister stores; manage entries in DMS and move to log sheet for DMV.
- File Jackets: Organize and file wholesale and sales jackets in boxes.
- DMV Drop Off/Pick Up: Handle dropping off and picking up plates, and work at the DMV as required.
- Additional Duties: Perform other duties as assigned.
Required Skills/Abilities:
- Excellent organizational skills and attention to detail.
- Strong time management skills with a proven ability to meet deadlines.
- Analytical and problem-solving skills.
- Ability to prioritize tasks and delegate when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Proficiency with or the ability to quickly learn the organization’s DMS system.
Education and Experience:
- Previous title experience preferred.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Frequent trips to the DMV office.
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