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Our client, an independent infrastructure fund manager, is seeking an Executive Assistant to the Investor Relations team in New York, NY. The hours are 8:30am-5:30/6:00pm with overtime as needed, and the role requires accessibility nights and weekends for last-minute travel changes. This position is onsite five days a week with some flexibility.
Responsibilities:
* Provide executive-level administrative support to the IR team
- Manage heavy calendars
- Book international travel arrangements, obtain visas, handle dietary restrictions, passport updates and travel preferences
- Collaborate with three other EAs to ensure seamless coverage
* Manage client and contact information in Salesforce, ensuring accuracy, loading data, and running reports
* Coordinate client-facing projects and handle logistics for meetings, events, and travel
* Work closely with executives to understand their preferences, habits, and schedules to provide high-touch support
Qualifications:
* 3+ years of administrative experience, ideally in professional services
- Degree preferred
* Experience in a fast-paced, high-energy, and engaging environment
* Proficiency in Salesforce preferred; Concur experience a plus
Compensation/Benefits:
* Up to $130K depending on experience, with paid overtime and discretionary bonus
* Medical, dental, and vision coverage with small employee contribution
* Health Savings Account with flexible spending options
* Fertility benefits
- 401K with match and profit sharing
* Generous PTO and perk days
* Free gym in building
* Breakfast and fully stocked pantry daily
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