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Our client, a global consulting firm based in Lower Manhattan, seeks to hire a Temp to Perm Office Manager to support their NY Office. Position is onsite Monday – Friday, 8:30am-5:30pm with flexibility for occasional OT as it arises.. The temp duration is 2-3 months before conversion.
Responsibilities:
- Submit and follow up on maintenance requests and make recommendations for services, vendors, and other facility-related needs.
- Order, put away, and organize office supplies including snacks, beverages, and groceries for the office and kitchen.
- Keep office common spaces clean and tidy and monitor general safety in the suite.
- Be an enthusiastic and friendly host to employees, candidates, visitors, and vendors; Coordinate needs of visitors from other offices as needed.
- Order, set up, and clean up snacks and office-catered lunches.
- Ensure that all office & kitchen machines are working and maintained and coordinate necessary cleaning and maintenance services.
- Maintain positive working relationships with suppliers/vendors and property managers.
- Manage, organize, and track office-related purchases; approve incoming invoices for payment and submit receipts and invoices to Accounts Payable for payment.
- Oversee all deliveries (inbound, outbound) and outgoing mail.
- Maintain a welcoming environment for guests, offer water/coffee to visitors and candidates, and give tours of the office as needed.
- Plan and execute offsite special events as needed (book hotels, restaurants, activities, and outings for large groups).
- Welcome new hires making sure to create an enjoyable onboarding experience.
- Coordinate office moves and new setups and seating arrangements in partnership with internal teams and manage office floor plan.
- Keep a constant pulse on office morale and open communication with the Head of the Office.
- May occasionally run miscellaneous errands in support of office activities or leadership requests.
- Maintain spreadsheets, prepare correspondence, answer telephones, and perform research as needed.
- Interface with different departments (e.g., Legal department for contract management and Accounts Payable for payment and budget management).
- Coordinate appointments and Division meetings, ensuring adequate meeting facilities and technical resources are available and ready for use.
Requirements:
- 3-5+ years of experience in a similar administrative support role.
- Elevated level of proficiency in using Microsoft Office, especially Outlook, Word, Excel, and PowerPoint as well as internal messaging systems like Teams.
- Experience planning and booking events.
- Proficient in maintaining Outlook calendars, creating, and submitting expense reports, and purchasing catering, office supplies, and corporate gifts.
- Outstanding verbal and written communication skills, with a high degree of confidentiality, diplomacy, and professionalism.
- Self-starter who is reliable and organized; ability to work independently and prioritize multiple projects at once.
- Sound judgment and ability to solve problems with excellent follow-through.
- Must be able to meet expectations and offer seamless flexibility amidst interruptions and changes in tasks with short notice.
- Ability to prioritize work and work under pressure.
- Strong written and verbal communication skills.
- A keen sense of effective customer and client service and problem-solving orientation.
- Excellent attention to detail, accuracy, and organizational skills.
- Maintains an elevated level of trust and confidentiality.
- Flexible, friendly, and positive attitude.
Pay:
- $75K-80K perm base, temp rate paid in line
- 15 PTO days, 13 paid holidays, Medical, Dental, Vision, 401K match, All expenses paid trip in December – celebration event
A1427865NY-Temp_1755617583