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Our client, an investment management firm located in Waltham, MA, is seeking an Executive Assistant to join their team on a temporary to hire basis. This full-time, hybrid role requires 3-4 days in the office and offers free parking. The position follows a Monday-Friday schedule during normal business hours and is compensating $38 an hour. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Responsibilities:
- Provide executive-level administrative support to senior leadership, including calendar management, scheduling, and travel arrangements
- Manage Salesforce reporting, analytics, and assist with various special projects
- Draft, edit, and prepare client-facing documents and presentations
- Handle internal and external communications on behalf of executives
- Oversee office operations, supplies, and vendor coordination
- Support organization-wide needs, demonstrating adaptability and problem-solving
Qualifications:
- Prior experience in the financial services industry required
- Proficiency in Microsoft Office, Outlook, OneDrive, Salesforce, Teams, Zoom, and Active Campaign
- Strong organizational, time management, and prioritization skills
- Ability to balance independent work with team collaboration
- High emotional intelligence, professionalism, and discretion
- Comfort working in a smaller office environment
- Tech-savvy with strong attention to detail and a mission-driven mindset
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