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Global Financial Advisory firms seeks to hire a Temp to Perm Executive Assistant to support the Partner, Head of North America.
The position is Monday – Thursday onsite, Friday remote. Standard business hours, 8:30am -5/5:30pm. Temp duration is approximately three months before conversion.
Partner Support:
- Coordinate complex calendars with competing priorities across multiple time zones, schedule internal and external meetings.
- Align the calendar with the Partners business objectives, strategic work, internal leadership, and external relationship building.
- Arrange domestic and international travel for Partner, including detailed itineraries, visas, and accommodation.
- Consider business purpose, logistics, recovery time, and personal preferences when planning travel schedules.
- Draft and manage high-level communications on behalf of the Partner ensuring proper prioritization and tone, liaise with clients and stakeholders, and ensure timely follow-up.
- Compile confidential documents with precision and professionalism
- Prepare agendas and compile briefing materials on behalf of the Partner
- Detailed travel itineraries
- Proactively manage the Partner’s workflow, anticipating needs, nudging stakeholders, and applying sound judgment in sensitive or high-pressure situations.
- Maintain discretion and a solutions focused approach at all times.
Team Collaboration:
- Work closely with the wider US Support team to provide holiday cover and ad-hoc reception cover as needed.
- Collaborate with the global EA team to share best practices and ensure consistent, high-quality Partner support.
- Manage expenses and miscellaneous tasks as required to ensure smooth day-to-day operations.
Origination Support:
- Schedule meetings for team with prospective GP’s, including the coordination of periodic roadshows.
- Preparation for weekly pipeline meeting.
- Must demonstrate an understanding of pipeline priorities.
Skills / Experience:
- Professional, confident and articulate character with strong sense of discretion, judgement and professionalism.
- Must be able to remain calm and work well under pressure
- Excellent written and verbal communication skills with both internal and external stakeholders
- Extremely organized and good with multitasking and timekeeping
- Fast learner with the ability to demonstrate initiative
- High level of discretion and professionalism
- Proven experience supporting C-suite or senior leadership in financial services or professional services
- At least eight years’ PA experience (ideally within financial services)
- Experience of Word, Excel and PowerPoint a requirement
- Experience with international / high end corporate preferred
- Proficiency in Microsoft Office and calendar management tools
Pay:
- $130K – 150K base plus discretionary bonus, temp rate paid in line
- Benefits: Medical, Dental, Vision, 401K
A1429229NY-Temp_1756390644