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Our client, a private investment firm based in Midtown, Manhattan is seeking a highly organized and detail-oriented Temporary to Permanent Executive/Personal Assistant & Office Manager to join the team. This role is in office Monday through Thursday and Friday work from home. General office hours are 8:30 – 5:30 but must be available after hours as needed.
Responsibilities
Executive/Personal Support (≈60%)
- Provide administrative support to the principal and family, including extensive scheduling and calendar management.
- Book domestic travel arrangements to various properties, handling pressing or last-minute changes when necessary.
- Serve as a personal assistant to the principal’s spouse, including household support, errands within NYC, and occasional coordination with children.
- Work closely with the family’s driver as needed for errands.
- Manage expenses and reporting through Expensify.
Office Management (≈40%)
- Act as the primary office manager in New York, overseeing supplies, facilities requests, and vendor management.
- Provide backup support to the current Office Manager.
- Serve as liaison with the Detroit-based Office Manager to coordinate broader office management needs.
- Ensure a professional, organized, and efficient office environment.
Qualifications
- Bachelor’s degree required.
- Experience as an EA, PA, or OM preferred; open to candidates with varied backgrounds who demonstrate strong attention to detail.
- Proficiency in Microsoft Outlook and Expensify; comfort with technology and ability to pick up new systems quickly.
- Highly organized, with excellent multitasking and problem-solving skills.
- Polished communication style, pleasant personality, and the ability to maintain professionalism at all times.
- “No task too big or too small” mindset; flexible, adaptable, and proactive.
A1429449NY-Temp_1756819724