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Office Coordinator – San Francisco or LA (Hybrid)
Location: San Francisco, CA or Los Angeles, CA
Type: Full-time
Schedule: Hybrid (minimum 3 days in-office per week)
We are seeking an experienced Office Coordinator to ensure smooth office operations and provide high-quality administrative support across multiple California locations. This role is ideal for someone with strong organizational skills, the ability to manage multiple priorities, and experience in a professional services environment.
Key Responsibilities
Office Operations & Management
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Partner with local leadership to plan and organize office operations.
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Collaborate with internal HR, IT, Finance, Facilities, and Marketing teams to align office activities with overall company strategy.
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Manage vendor relationships and oversee procurement in coordination with the broader business team.
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Support hiring and onboarding efforts for new employees, including conducting elements of orientation.
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Oversee office events, budgets, and general facilities coordination.
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Ensure efficient use of technology systems and maintain office resources.
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Process and approve office-related expenses.
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Travel to other California offices as needed.
Administrative Support
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Serve as the primary liaison for leadership, managing calendars, scheduling, and conflict resolution.
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Draft, proofread, and distribute correspondence and client materials.
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Manage phone and email communications, conference calls, and meeting logistics.
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Maintain document and client matter tracking systems.
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Lead and mentor administrative staff, providing training and guidance.
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Support professional development tracking and compliance requirements.
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Coordinate workflow to ensure seamless operations across departments.
Qualifications
Skills & Knowledge
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Strong written and verbal communication skills.
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Proven knowledge of office administration best practices.
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Proficiency with MS Office Suite; familiarity with professional services software is a plus.
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Ability to handle sensitive information with discretion.
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Strong organizational and problem-solving skills with the ability to multitask effectively.
Education & Experience
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Bachelor’s degree or equivalent experience.
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5+ years of progressive experience in office administration.
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Experience in a professional services or corporate environment strongly preferred.
Compensation & Benefits
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Salary range: $74,000 – $110,000, depending on experience and qualifications.
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Comprehensive benefits package, including health, retirement, and professional development support.
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