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Beacon Hill has partnered with a non-profit organization in Chicago in hiring a part-time Meetings and Events professional to start immediately. Our client is seeking a detail-oriented, personable, and organized professional to support our membership engagement and events programming on a part-time basis. This role is ideal for someone with strong communication skills and a passion for creating meaningful member experiences through events, programming, and relationship management.
Key Responsibilities
- Membership Support
- Serve as the first point of contact for member inquiries, providing exceptional service and support.
- Assist with membership renewals, applications, and onboarding processes.
- Maintain accurate membership records in the database/CRM system.
- Track membership metrics and prepare reports on engagement, renewals, and retention.
- Events Coordination
- Support the planning, coordination, and execution of in-person and virtual events, including meetings, networking programs, and special events.
- Manage event logistics such as venue coordination, catering, A/V, and registration.
- Handle pre-event communications, invitations, reminders, and follow-up with attendees.
- Assist with onsite event support, including setup, registration, and member engagement.
- Marketing & Communications
- Assist in developing and distributing newsletters, email campaigns, and promotional materials for events and membership initiatives.
- Update website content and social media with event and membership information.
- Administrative Support
- Track expenses and assist with event and membership budget monitoring.
- Provide general office and administrative support as needed.
Qualifications
- Previous experience in membership, events, hospitality, or nonprofit/association management preferred.
- Strong organizational skills with the ability to manage multiple projects and deadlines.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); experience with CRM/databases a plus.
- Ability to work independently and collaboratively with a small team.
- Availability to work flexible hours, including occasional evenings or weekends for events.
- Part-time position (approx. 20-25 hours per week).
Benefits: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
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