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Our client, a leading financial services organization in Newark, DE, is seeking their next Executive Assistant to join the team. The ideal candidate will have proven experience using strong judgment and intuition while serving as a strategic partner to the C-level executive they support.
About You:
- Experience and education include an associate degree or equivalent work experience with 3+ years in project leadership or office management roles.
- Skilled in Microsoft Office, office tools, and business software; highly organized with excellent time management, analytical, and problem-solving abilities.
- Strong written and verbal communication; effective with all organizational levels; maintains a positive attitude under pressure and works well in a team.
- Maintains confidentiality, professionalism, and adaptability in fast-paced, high-pressure environments; trustworthy and tactful.
- Demonstrated leadership, self-direction, and ability to manage projects independently; quick learner with strong intuition for new situations and willingness to adopt company policies and procedures.
About the Job:
- Manages CEO communications including Outlook inbox, calls, mail, and correspondence, ensuring confidentiality and timely responses; independently handles or routes inquiries as appropriate.
- Oversees the CEO’s calendar, scheduling conflict-free meetings and coordinating logistics such as rooms, catering, and travel with high levels of security and efficiency.
- Prepares agendas, presentations, and meeting materials; attends Executive Committee meetings with the CEO to take, transcribe, and distribute minutes, ensuring timely regulatory uploads and document retention.
- Coordinates domestic and international travel for the CEO, working with internal and external stakeholders including investors, regulators, and consultants.
- Submits expense reports, processes contracts and corporate documents, and supports legal and administrative tasks tied to committee and management functions.
- Leads and supports the Executive Assistant team by setting quality standards, coaching team members, sharing best practices, coordinating coverage, and organizing developmental events.
- Organizes internal team events and participates in company-wide forums, acting as a liaison between the CEO and senior stakeholders including board members and auditors.
This permanent Executive Assistant opportunity is ideal for an individual with exceptional written and verbal communication skills, strong decision-making ability, and keen attention to detail. The role is hybrid, based in the Newark, DE office, and offers a salary of up to $160,000 per year, depending on experience. If you’re interested in this position, please submit your resume in Microsoft Word format today!
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