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Our client, a healthcare organization, is seeking a Temporary Executive Assistant. This role is a 6-month maternity coverage, onsite in Boston. Full-time, 40 hours/week, flexible schedule preferred (8:00-4:30, 8:30-5:00, or 9:00-5:30), may require occasional evenings or weekends. Pay: $40/hr. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Key Responsibilities:
- Manage and prioritize complex executive calendars, scheduling meetings across time zones and resolving conflicts.
- Prepare high-quality documents, presentations, board materials, and financial correspondence.
- Coordinate domestic and international travel, including itineraries, accommodations, and expense reconciliation.
- Serve as primary contact between EVP/CFO and senior leaders, board members, clients, and external stakeholders.
- Track deadlines, deliverables, and follow-ups to ensure commitments are met.
- Organize and support leadership meetings, including agenda preparation, note-taking, and action item tracking.
- Maintain confidentiality while handling sensitive corporate and financial information.
- Provide administrative support for special projects and initiatives.
- Collaborate with other executive assistants to ensure seamless support across the executive team.
Candidate Qualifications:
- 5+ years of experience supporting senior executives, ideally in finance or corporate environments.
- Proven ability to manage multiple priorities under pressure with accuracy and professionalism.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with expense and travel tools preferred.
- Strong written and verbal communication skills; ability to draft polished correspondence and executive-level documents.
- High level of professionalism, discretion, and integrity.
- Flexible, adaptable, and able to work independently with minimal supervision.
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