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Our client, a commercial real estate services and advisory firm located in Midtown East Manhattan, is urgently seeking a Temporary Executive Assistant to support their President and several partners for the next 3 to 4 weeks. The role is heavily focused on complex calendar and scheduling management, often juggling multiple schedules at once, so prior experience in high-volume scheduling is essential. You will also play a key role in coordinating internal and external events, supporting special projects, and occasionally assisting at the front desk or answering phones when coverage is needed. This job is in person 5 days a week and hours are from 9am-6pm. Pay rate is up to $36/hour.
Responsibilities:
- Provide high-level administrative support to the President and four senior partners
- Manage and coordinate multiple complex calendars with shifting priorities
- Schedule internal and external meetings, calls, and appointments
- Assist with special projects and ad hoc tasks as assigned by senior leadership
- Help plan and organize internal and external events
- Occasionally assist the receptionist and cover incoming phone calls when needed
- Maintain accurate records, contact lists, and meeting notes
- Communicate professionally with internal staff and external stakeholders
- Serve as a point of contact for scheduling conflicts and inquiries
- Ensure daily operations run smoothly and efficiently in a fast-paced environment
Qualifications:
- 2-3 years of experience as an Executive Assistant, supporting senior-level executives
- Proven experience with heavy scheduling and managing multiple executive calendars
- Background in real estate or financial services preferred, but not required
- Strong time management and organizational skills
- Excellent written and verbal communication skills
- Bubbly, positive demeanor with a “no task too small” attitude
- Comfortable assisting in various office support tasks when needed
- Proficiency with standard office software (Outlook, Word, Excel, etc.)
- Bachelor’s degree preferred but not required
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