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Our client, an investment arm of a university is seeking a Temporary Executive Assistant to provide administrative and executive support for investment staff. This 6-8 month role is maternity coverage, based on site in Cambridge, MA. Standard hours are 8:30 AM – 5:00 PM, pay is low to mid $40s/hr, and candidates must be available to work at least four days per week in the office.
Key Responsibilities
- Coordinate and schedule appointments, meetings, and events via Outlook, including with senior administrators and external investment fund managers.
- Arrange and manage complex domestic and international travel, including flights, hotels, trains, car services, passports, and visas.
- Prepare travel itineraries, monitor changes, and resolve issues as trips progress.
- Manage and process expense reimbursements and accounts payable using Concur and client systems.
- Draft, edit, and format documents and presentations for internal and external meetings, including Board and investment committee memos.
- Organize and maintain investment research materials in the database and support data/reporting updates.
- Respond to inquiries requiring an in-depth understanding of all policies and procedures.
- Anticipate team needs, including managing project deadlines, card renewals, and preparing meeting materials.
- Partner with the broader administrative team to provide occasional backup coverage, including front desk rotation.
- Support ad hoc projects, event planning, and due diligence research as needed.
Candidate Qualifications
- 3+ years of administrative experience; prior C-suite or investment environment experience preferred.
- High school diploma or equivalent required; Bachelor’s degree preferred.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational, problem-solving, and multitasking skills.
- Demonstrated professionalism, discretion, and ability to handle confidential information.
- Excellent written and verbal communication skills.
- Ability to prioritize competing demands, adapt to shifting priorities, and work under tight deadlines.
- Previous experience coordinating complex international travel and related reimbursements strongly preferred.
Qualified candidates are encouraged to apply today for immediate consideration.
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