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Our client, a global insurance firm, is seeking an Executive Administrator to support two members of their C-Suite team. The hours are 8am-5pm or 9am-6pm with flexibility needed for overtime. This role follows a hybrid schedule of three days in office per week, also with flexibility depending on executive travel.
Responsibilities:
* Manage complex and frequently changing calendars across global time zones
* Coordinate international and domestic travel arrangements, including proactive issue management
* Plan logistics for board-level and executive meetings, as well as the annual team offsite
* Prepare presentations, meeting materials, and process expense reports
* Serve as liaison with senior executives, board members, clients, and internal stakeholders
* Provide light office support when the office administrator is unavailable
Qualifications:
* 6-8+ years of EA experience supporting senior executives, ideally at the board or C-suite level
* Bachelor’s degree preferred
* Advanced technical skills in Outlook, PowerPoint, and Excel
* Strong background in calendar management, travel, and expenses
* Experience in financial services preferred; open to professional services backgrounds
* Confident, polished, and proactive with strong interpersonal skills and discretion
Compensation/Benefits:
* Up to $120K base salary + discretionary bonus
* Medical, dental, and vision insurance
* Life insurance; short- and long-term disability
* 401(k)
* Generous PTO package
* Employee Assistance Plan, HSA, FSA, HRA
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