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Private Equity firm in Midtown, Manhattan is seeking to hire a Temp Executive/Administrative Assistant to support to several senior and mid-level professionals. This position will start early October 2025, require 5 days in office. Hours 9:00am-5:00pm, with 1 hour lunch. Temp duration is up to two months with potential to extend. **some training in Greenwich, CT.
Responsibilities:
- Manage and organize complex calendars; schedule internal and external meetings, arrange calls, resolve any scheduling conflicts
- Handle all incoming calls, take and deliver accurate messages
- Coordinate international and domestic travel including flights, hotel reservations, ground transportation, dining reservations; prepare detailed itineraries as needed
- Complete monthly expense reports and track any follow-up that is required in a timely basis
- Greet guests and assist with the set up and planning of meetings (including making food and beverage arrangements and post meeting clean-up)
- Assist in the coordination and preparation of materials for meetings, including agendas, presentations, and documents
- Organize personal files
- Manage contacts (add and edit contact list)
- Manage sensitive matters with a high level of confidentiality and discretion
- Manage and prioritize multiple tasks and deadlines effectively
- Additional projects and duties as they arise
Qualifications:
- Bachelor’s Degree
- 3+ years of related experience working in an assistant role supporting teams
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Excellent written and verbal communication skills
- Strong organizational skills, time-management skills and attention to detail
- Positive attitude and “can do” approach
- Proactive and strong work ethic – Excellent judgement and resourceful
- Ability to function well in a high-paced and pressured environment
- Ability to use discretion, confidentiality, and good judgment to handle professional and personal matters
- Ability to work in the office five days a week
Compensation
- $40-$44/hour pay rate
A1432523NY-Temp_1759239973