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A fast-paced and collaborative professional services firm is seeking an Administrative Coordinator to be the face of their Chicago headquarters and ensure the office runs smoothly, efficiently, and with a welcoming atmosphere. This role is ideal for someone who takes pride in organization, anticipates needs, and enjoys being the go-to person for office support.
What You’ll Do:
- Serve as the first point of contact for guests and callers
- Manage the daily operations of the front office including visitor registration, conference room coordination, and mail handling
- Maintain a clean, professional office environment including kitchen, workrooms, and common spaces
- Support event planning and meeting preparation with catering, setup, and materials coordination
- Assist with administrative projects such as document formatting, light IT troubleshooting, and office supply inventory
- Provide occasional support to executives and teams on special assignments
You’re a Strong Fit If You:
- Present yourself with professionalism, discretion, and excellent interpersonal skills
- Are organized, punctual, and reliable
- Enjoy working collaboratively while also managing tasks independently
Key Requirements:
- 1+ years of experience in an administrative role or 5- star hospitality experience
- Bachelor’s degree required
- Proficient in Microsoft Office Suite
- Ability to work full-time, onsite in downtown Chicago
- Willingness to complete confidentiality and compliance attestations
This role offers full coverage of healthcare benefits, commuter benefits, lunch onsite and more.
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