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Our client, a private equity firm, is seeking a Receptionist/Administrative Assistant to support their office. They’re looking for an individual who can adapt as needed in a fast-paced setting, with strong organization, prioritization, and communication skills. The hours are 8:30am-5:30pm with flexibility for earlier starts and occasional after-hours accessibility for light requests. This role is onsite in Manhattan five days a week, with flexibility for a 4/1 rotating Friday remote schedule shared with the other assistant.
Responsibilities:
* Serve as the first point of contact: greet clients and guests, answer phones, and manage conference room scheduling and setup
* Provide hospitality support including refreshments, tidying meeting spaces, making restaurant reservations, and arranging car services for visitors and internal executives
* Assist with administrative tasks as needed, partnering with the other assistant in the office
* Support a high-visibility office that frequently hosts both clients and internal employees from other locations
* Work collaboratively across the team and demonstrate flexibility in handling multiple responsibilities
* Maintain a professional, polished, and welcoming presence at all times
Qualifications:
* 3-5+ years of professional experience, ideally in hospitality (hotel, restaurant, boutique fitness, spa) or corporate reception/administrative roles
* Warm, confident, and welcoming demeanor with excellent communication skills
* Strong organizational skills and attention to detail
* Proven ability to take initiative, adapt quickly, and approach responsibilities with a “yes” mindset
* Comfortable working in a client-facing, high-profile environment
Compensation/Benefits:
* Up to $85K base salary + discretionary bonus
* Medical, dental, and vision coverage beginning day one
* Generous PTO package
* Stocked office kitchen with snacks and refreshments
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