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Our client, an investment management firm, is seeking a Senior Administrative Assistant to support the Client Advisory Group! They are looking for a candidate who can prioritize and stay organized in a fast-paced workspace, and who can communicate efficiently and professionally. The hours are 9am-5:30pm with flexibility to check email after hours, primarily for travel changes. This role is hybrid, three days in office in Manhattan (Tuesday-Thursday) and two days remote.
Responsibilities:
* Provide administrative support to senior client-facing Relationship Managers and a client service team
* Manage calendars, schedule meetings, and coordinate domestic and international travel itineraries
* Screen calls, handle correspondence, and prepare materials for meetings
* Process and track expense reimbursements through Concur
* Assist with marketing materials, pitch books, RFPs, presentations, and Salesforce data entry
* Support special projects and ad hoc requests as needed
Job Requirements:
* 7-10+ years of administrative experience within finance, ideally in asset management
* Familiarity with buy-side/sell-side environments and financial industry terminology
* Strong organizational skills with ability to multitask and prioritize competing deadlines
* Excellent communication skills and professional phone manner
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Salesforce
* Discretion, professionalism, and ability to interact with senior-level executives and clients
Compensation/Benefits:
* Up to $120K base salary depending on experience + paid overtime + bonus
* Exceptional retirement savings benefit
* Generous PTO package
* Multiple medical plan options
* Wellness and lifestyle perks
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