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Our client, a legal firm in the heart of Time Square, is seeking a Temporary to Permanent Office Services/Events Assistant. The hours are 12pm-8pm and require to be in office 5 days a week. This role is a great opportunity who enjoys meeting new people and lending a helping hand where needed.
Responsibilities:
- Welcome and direct all visitors to the Firm.
- Route incoming calls to appropriate individuals
- Schedule and coordinate all conference room activities and functions (i.e., coffee set-up, catering needs, arrangement of all video/audio equipment, supplies, etc.) utilizing LIBRIS software.
- Liaise effectively with Hospitality, Facilities, IT and US Client Services.
- Ensure that all conference rooms are clean and neatly maintained.
- Collect information and prepare daily bulletin for Firm distribution.
- Taxi bookings for clients and staff
- Maintain a neat and orderly reception area, catering kitchen, and employee lounge reflective of Firm standards.
- Assist with special projects as requested including but not limited to, updating holiday charts, addressing envelopes, updating contacts.
- Other duties as assigned
Qualifications:
- High School Diploma or equivalent required
- Strong client/customer service focus
- Professional polished appearance
- Excellent communication/interpersonal skills
- Good grammar and writing skills
- Strong organizational skills; ability to multi-task
- Excellent follow-up skills
- Willingness to be flexible with schedule when necessary
- Exemplary record of reliability and dependability
- Positive, pro-active, attitude
- Ability to work under own initiative
- Ability to work to a deadline
- Ability to deal with competing demands and manage expectations / prioritize effectively
- IT literate / knowledge of Microsoft Word
Compensation:
- DOE 55k-62k, hourly in line
A1433448NY-Temp_1759769962