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Our client, an investment management firm, is seeking an Executive Assistant to support the Global Business Development and Investor Relations Team. They’re seeking an individual who is a strong communicator, and who can remain organized and prioritize effectively in a fast-paced environment. The hours are 9am-5pm, with flexibility to monitor emails after hours. This role is onsite, 5 days per week in Manhattan.
Responsibilities:
* Provide comprehensive administrative support to an 8-person BDIR team, including calendar, travel, and expense management.
* Coordinate internal and external meetings, prepare materials, and manage shifting priorities across stakeholders.
* Arrange complex travel logistics, anticipate changes, and ensure smooth execution.
* Prepare investor meeting documents, reports, and background materials.
* Assist with events such as the Annual General Meeting (AGM) and other investor gatherings.
* Serve as a proactive liaison across departments, maintaining professionalism, discretion, and strong judgment.
Job Requirements:
* 5+ years of executive assistant experience in finance or a fast-paced, corporate environment.
* Strong calendar, travel, and expense management skills with exceptional attention to detail.
* Highly organized, responsive, and comfortable managing competing priorities.
* Excellent written and verbal communication skills with strong professional judgment.
* Proficiency with Microsoft Office Suite, Google Suite, and Salesforce.
* Bachelor’s degree preferred; confident, high-energy personality with a “mover and shaker” attitude.
Compensation/Benefits:
* Up to $120K base salary + discretionary bonus
* Healthcare coverage & Life Insurance
* 401K match up to 4% and retirement savings plan
* 10 days PTO in the first year, increasing with tenure
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