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Job Title: Executive Assistant (Temporary Assignment)
Location: Hybrid, 2 days in office, Boston, MA
Duration: 6+ months
Schedule: Monday – Friday, 8:30AM – 5:00pm
Pay Rate: $40 – $42 per hour
Position Overview:
Our client is seeking an professional and detail-oriented Executive Assistant to provide high-level support to the senior leaders at a global immunology company. This is a temporary, hybrid role based in Boston. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Key Accountabilities/Responsibilities:
Manage calendars, making appointments and prioritizing sensitive matters
Heavy scheduling of internal and external calls and meetings
Coordinator and Facilitator of internal and off-site meetings
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Draft and distribute communications to internal and external stakeholders
Responsible for agenda building, meeting minutes and follow-up
Purchase order requisitions, tracking and payment confirmations
Domestic and International travel booking to include air travel, ground transport, accommodations and communicating those arrangements to pertinent persons
Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy
Liaise between local and international admin teams
Demonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloads
Maintain confidentiality and discretion in all aspects of team and company information
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
Required Experience and Qualifications:
Associates Degree and/or at least 8+ years of administrative experience, with 4-6 years proven experience as an Executive Assistant to VP/C-Suite level Executives
Experience working in Concur, Oracle, Workday and Sharepoint
Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, TEAMS)
Excellent time management skills and proven ability to meet deadlines
Excellent verbal and written communication skills
Strong organizational skills and ability to multitask
Detail oriented
Problem-solving and decision making
Proactive, self-directed and works with a sense of urgency
Strong Interpersonal skills
Excellent presentation and communication skills
Boston based, in-office presence averaging 2 days per week
Some domestic/international travel may be required
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