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Job Title: Executive Assistant (Temporary Assignment)
Location: Hybrid, 2 days in office, Boston, MA
Duration: 6+ months
Schedule: Monday – Friday, 8:30AM – 5:00pm
Pay Rate: $40 – $42 per hour
Position Overview:
Our client is seeking a professional and detail-oriented Executive Assistant to provide high-level support to the senior leaders at a global immunology company. This is a temporary, hybrid role based in Boston. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Key Accountabilities/Responsibilities:
- Manage calendars, making appointments and prioritizing sensitive matters
- Heavy scheduling of internal and external calls and meetings
- Coordinator and Facilitator of internal and off-site meetings
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Draft and distribute communications to internal and external stakeholders
- Responsible for agenda building, meeting minutes and follow-up
- Purchase order requisitions, tracking and payment confirmations
- Domestic and International travel booking to include air travel, ground transport, accommodations and communicating those arrangements to pertinent persons
- Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy
- Liaise between local and international admin teams
- Demonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloads
- Maintain confidentiality and discretion in all aspects of team and company information
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
Required Experience and Qualifications:
- Associates Degree and/or at least 8+ years of administrative experience, with 4-6 years proven experience as an Executive Assistant to VP/C-Suite level Executives
- Experience working in Concur, Oracle, Workday and Sharepoint
- Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, TEAMS)
- Excellent time management skills and proven ability to meet deadlines
- Excellent verbal and written communication skills
- Strong organizational skills and ability to multitask
- Detail oriented
- Problem-solving and decision making
- Proactive, self-directed and works with a sense of urgency
- Strong Interpersonal skills
- Excellent presentation and communication skills
- Boston based, in-office presence averaging 2 days per week
- Some domestic/international travel may be required
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