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Our client, a leading global Real Estate firm headquartered in Rockefeller Center, is looking for a temp to perm Office Services Administrative Assistant. This role starts ASAP with an estimated temp trial period of 3 months. This role is fully onsite Monday- Friday. Hours are 9am-5pm, but this person should be flexible to stay late or come early as needed. Annual base salary is 65K; hourly pay rate while temping in line. (We can’t post this as the search is confidential).
Key Responsibilities:
- Maintaining files.
- Monitoring inbox for urgent requests.
- Vendor coordination.
- Monitoring the office for any maintenance tasks – for example, taking action if there is a scuff or chipped paint (they paint almost weekly), noticing if there is a spot on the glass or if there is dust accumulating in a hard to reach area – looping in necessary teams to resolve.
- Helping with new hire onboarding – for example, working out seating charts/ keeping seating charts current, sending out a weekly email to communicate to all the parties to get things set up for new hires.
- Helping with office events – planning, reviewing catering orders order, helping with moves, checking events space.
- Uphold high standards of discretion and judgment while interfacing with all levels of the firm from vendors to senior leadership.
- Collaborate with internal teams – for example, working with the food and beverage department for an event.
Qualifications:
- Exceptional communication skills; able to speak eloquently and represent the brand’s high service standards.
- This person needs to be a people-person! This is a high-visibility role so we need someone who is genuinely excited to work with others and be a team player.
- Ability to exercise sound judgment, read a room, and adapt to the culture and expectations of senior executives.
- Comfortable multitasking in a fast-paced, high-volume setting.
- Detail-oriented and proactive; takes pride in delivering exceptional service.
- An interest in planning events or prior events experience is a huge plus!
- Bachelor’s degree required.
A1435027NY-Temp_1760973586