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Private Wealth Fund located in Midtown, Manhattan is seeking to hire an experienced Temporary Executive Assistant to provide high-level administrative support to a Senior Vice President (SVP). This role will primarily focus on communicating with international stakeholders, calendar management, travel booking, expense reporting, and day-to-day administrative tasks such as taking meeting note and inputting/formatting data for their CRM system. The ideal candidate will be detail-oriented, highly organized, and capable of working in a fast-paced environment while handling confidential matters with discretion. Hours are 8:30/9am-5/5:30pm with flexibility after/before hours given time zone difference (this role coordinates heavily between US and Saudi Arabia).
Responsibilities:
- Maintain complex and dynamic calendars, including scheduling internal and external meetings, conference calls, and travel arrangements.
- Coordinate logistics for meetings, including taking notes, preparing agendas, organizing materials, and arranging catering/room bookings as needed.
- Manage and reconcile SVP’s expense reports, ensuring accuracy and timely submission in accordance with company policies.
- Serve as a key point of contact for the SVP, handling correspondence and prioritizing requests.
- Track and manage deadlines, approvals, and follow-ups to ensure smooth day-to-day operations.
- Provide additional administrative support for ad hoc projects and assignments as required.
Requirements:
- 3+ years of administrative experience supporting senior executives.
- Strong organizational skills and the ability to manage multiple priorities simultaneously.
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and expense management tools (Workday, or similar).
- Excellent written and verbal communication skills.
- Strong attention to detail, with a high level of accuracy in handling expense and calendar management
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