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Our client, a growing international real estate firm with a property management office in Waltham, MA is seeking a proactive Tenant Coordinator to support the Senior Property Manager and small team. This is an onsite role, Monday-Friday, 8:30 AM – 5:00 PM, paying $24-$28/hr, based on experience. The role offers high visibility, responsibility, and the potential for temp-to-perm placement. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Key Responsibilities:
- Answer and direct phone calls; communicate professionally with tenants and clients
- Manage mail, packages, and vendor interactions to ensure operational efficiency
- Coordinate calendars, schedules, and building events
- Maintain tenant and vendor records, certificates of insurance, and lease files
- Assist with marketing, event planning, and general office administration
- Support setup and breakdown of meetings and maintain supply areas
- Update databases with work orders, invoices, and tenant information
Candidate Qualifications:
- Advanced oral and written communication skills
- Strong organizational skills and attention to detail
- Self-starter, able to manage multiple projects independently
- Team player, personable and professional with tenants, vendors, and coworkers
- Proficient in Microsoft Office (Word, Excel, Adobe); ability to learn other software
- Some accounting or commercial property management experience is a plus
- Ability to occasionally work flexible hours beyond standard schedule
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