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Global fintech company located near World Trade Center (Downtown Manhattan) is seeking to hire a Temp to Perm Administrative Assistant/Receptionist. The position is Monday – Friday onsite, 9am-5pm (potentially 8am-4pm). The temp duration is approximately three months before conversion to perm.
Responsibilities:
- Greet and assist all visitors with professionalism and warmth
- Manage check-in and security clearance processes in coordination with building security
- Answer and direct incoming calls and emails; take accurate messages when needed
- Maintain a clean, organized, and presentable reception area at all times
- Manage conference room bookings, visitor schedules, and AV setup coordination
- Receive, sort, and distribute mail, packages, and deliveries
- Support office operations including ordering supplies, receiving orders, liaising with vendors, and assisting with events
- Provide general administrative support to office leadership, support staff travel and various ad hoc projects as required
- Support team on building-related issues and facilities inquiries and inventory refreshes.
Requirements:
- 2+ years of experience in a front desk, receptionist, or office coordination role, ideally in financial services, fintech, or a fast-paced corporate environment
- Strong interpersonal and communication skills with a professional and friendly demeanor
- Able to lift 50 lbs
- Travel Coordination
- Proficient in Microsoft Office Suite (Outlook, Word, Excel); familiarity with Google Workspace is a plus
- Highly organized with strong attention to detail and the ability to multitask
- Ability to handle confidential information with integrity and discretion
- Punctual, reliable, and calm under pressure
Pay:
- 65-70K perm base, temp rate paid in line
- Medical, dental, vision, 401K, Fully stocked kitchen, $17 per day lunch stipend (M-Thurs), happy hours
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