To Apply for this Job Click Here
Our client, a nonprofit in the Greater Boston area is seeking an organized and detail-oriented Administrative Assistant to support both the Executive Director and the Finance & Philanthropy Departments. This role blends office management with administrative support to ensure smooth daily operations. This is a part time role requiring 24 hours total onsite, 3 days per week from 10:00AM – 4:00PM. The assignment is expected to run for 5 months with potential for extension and pays $22/hour.
Key Responsibilities
- Serve as a liaison between the Finance Department and outsourced finance partners.
- Provide administrative support to the Executive Director and Finance Department.
- Open, sort, and distribute incoming mail and packages.
- Monitor and manage the general Project Place email account.
- Ensure timely payment of bills and coordinate with vendors.
- Maintain organized filing systems and electronic records.
- Order and manage office supplies and inventory.
- Scan, copy, and prepare documents as needed.
- Prepare backup documentation for monthly contract invoicing.
- Record, copy, and deposit checks.
- Coordinate meetings, appointments, and office logistics.
- Manage office equipment and address minor technical issues.
- Assist with payroll administration (printing timecards, sorting, and distributing paychecks).
- Communicate building updates and scheduling matters to staff.
Required Skills & Qualifications
- Strong attention to detail and organizational skills.
- Proactive problem-solving ability.
- Tech-savvy and quick to learn new systems.
- Reliable, confident, and self-motivated.
- Excellent communication and interpersonal skills.
- Ability to work independently and collaboratively.
- Minimum 1 year of administrative experience.
- Proficiency with Microsoft Office Suite.
- Experience with Mineral Tree (or Bill.com) and Ramp is a plus.
Qualified and interested candidates are encouraged to apply today for immediate consideration.
A1435583CP_1761320780