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Role Overview
The Administrative Assistant plays a central role in supporting daily operations and ensuring the team functions with clarity, efficiency, and professionalism. This position blends coordination, communication, and problem‑solving, offering a dependable point of contact for both internal staff and external partners.
Primary Responsibilities
- Serve as the first point of contact for visitors, callers, and incoming inquiries, providing a positive and professional experience.
- Manage calendars, coordinate meetings, and organize day‑to‑day scheduling needs for team members or executives.
- Prepare, refine, and distribute internal documents, including reports, presentations, and project materials.
- Maintain organized filing systems-digital and physical-to ensure quick access and secure storage of information.
- Coordinate travel logistics such as lodging, itineraries, expense tracking, and transportation.
- Support meetings by drafting agendas, preparing materials, capturing action items, and following up on deliverables.
- Monitor office inventory, order supplies, and communicate with vendors when issues or needs arise.
- Assist with onboarding tasks such as access setup, welcome materials, and introductory communications.
- Collaborate across departments to keep projects moving, gather required information, and maintain accurate records.
- Provide general administrative and operational support as needs evolve.
Qualifications
Required
- 1-3 years of experience in an administrative, support, or coordinator role.
- Clear communication skills-written, verbal, and interpersonal.
- Proficiency using Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong prioritization skills with the ability to stay organized under shifting deadlines.
- High level of integrity and ability to handle confidential information.
