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Our client, a global alternative asset manager, is seeking an Administrative Assistant to support a team within their Investor Relations division. They are looking for an individual who is a team-player, with refined organizational and multitasking skills to help prioritize the needs of the team properly. The hours are 8:30am-6:00pm, and this role is hybrid with 4 days in office Manhattan, and 1 day remote.
Responsibilities:
* Provide administrative support to the Head of Investor Relations, one Managing Director, and two additional team members
* Manage multiple complex calendars and coordinate high-volume meetings, calls, and conferences
* Arrange detailed domestic and international travel logistics, including itineraries and follow-up
* Update and maintain investor information in Salesforce and prepare briefing materials for meetings
* Assist with document preparation, including investor pitch books and reports
* Collaborate with office staff to manage phones, guests, and general administrative needs
Job Requirements:
* Bachelor’s degree required
* 4+ years of executive support experience, ideally within finance, legal, consulting, or related industries
* Experience supporting senior-level professionals and managing heavy travel and scheduling
* Proficiency in Microsoft Office and Salesforce CRM (or similar database systems)
* Excellent written and verbal communication skills with strong judgment and professionalism
* Mature, polished, and proactive team player who can maintain confidentiality and adapt to changing priorities
Compensation/Benefits:
* Up to $110K base salary + bonus + paid overtime
* 100% employer-paid medical, dental, and vision coverage
* Generous PTO package
* On-site gym with access to personal trainer
* Daily Seamless lunch benefit and stocked café on the premises
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