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Our client, a high end construction firm headquartered in Long Island City, Queens, is seeks to hire a dynamic Temporary to Permanent Administrative Assistant to its Founder & CEO. This role will be fully onsite 5 days/week. Hours are Monday – Friday, 8am-6pm with the flexibility as needed.
DUTIES & RESPONSIBILITIES
- Under the guidance of the Executive Assistant, organize and plan complex domestic and international travel arrangements for the Office of the CEO, as well as daily personal travel
- Coordinate CEO’s daily work and personal activities including appointments, meetings and meals
- Assist with all aspects of the CEO’s personal family communications, residences, travel, personal vehicles, and appointments, as requested
- Ensure immaculate record-keeping of CEO’s files, including processing expense reports
- Maintain tracking list for all active items for the Office of the CEO
- Provide a bridge for smooth communication between the Office of the CEO, internal departments, and external parties
- Track incoming emails and other correspondence of the CEO
- Collect and disseminate appropriate materials and agendas for meetings and events
- Additional administrative duties as assigned
PREFERRED QUALIFICATIONS
- Minimum of 3 years of experience as an Administrative Assistant, ideally having supported a C-Suite or similarly positioned Executive
- Advanced MS Office skills (general “tech savviness” is a huge plus!)
- Excellent written and oral communication
- Adaptability within an ever-changing environment and priorities
- Adept at operating with the utmost discretion and confidentiality
- Strong attention to detail and meticulous record keeping and organization skills
- Flexibility in scheduling and availability after hours in a variety of time zones, including providing sporadic remote support outside of business hours, as needed
- Comfortable exercising quick and reasoned judgement in a high-stakes environment and in nuanced situations, often with incomplete information
- Ability to analyze complex situations thoroughly, anticipate problems, and generate potential solutions
- Must possess strong work ethic, high personal standards, and a commitment to professional responsibilities
COMPENSATION
- DOE 85k-100k + discretionary bonus once perm
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