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Our client, a global private equity firm, is looking to hire a Temporary Office Manager for their West Palm Beach Office. This position covers a maternity leave. Role will train two weeks in December and resume January 2nd through May 2026. Monday – Friday onsite, 8:30am-5:30pm.
Responsibilities:
- Greet visitors and escort to conference rooms, offer refreshment
- Answer phone calls in a professional manner, take messages or assist directly when appropriate
- Maintain conference space
- Provide administrative support with regards to travel coordination and expense reporting
- Process expense reports for US Team and track submissions from the admin team to ensure deadlines are met
- Assist with coordination of internal and external meetings
- Manage daily mail and deliveries (outgoing) and distribute incoming to appropriate team members
- Ensure IT for common spaces is working properly and open tickets for issues, maintain tidiness of IT Storage Room
- Maintain the pantry and supply room, ensure properly stocked
- Work with building contacts to resolve issues
- Vendor management for office related items
- Work collaboratively with other team members on ad hoc projects
- Provide back up support to other assistants, as needed
Requirements:
- Degree preferred
- 2+ years of experience in an administrative capacity
- Strong computer skills – Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Excellent verbal and written communication skills
- A high degree of professionalism, initiative and independence
- Excellent time management, organizational, and interpersonal skills
- Flexible team player with can do attitude
Pay:
- $30-$40/hour depending on experience
A1436034NY-Temp_1761924541