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Our client, a global law firm, is seeking an Executive Administrative Assistant to join their organization. The hours are 9:30am-5pm with flexibility for light overtime. This role is hybrid, working four days in office in Manhattan with one day remote.
Responsibilities:
* Provide high-level administrative support to two Partners in the Corporate & Financial Services department
* Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements
* Prepare, review, and process client invoices in accordance with firm policies and client guidelines
* Track billable hours and ensure timely, accurate entry of attorney time; liaise with billing and accounting teams to resolve discrepancies
* Draft and proof correspondence, memos, and other legal documents
* Initiate and maintain client matters, conflicts checks, engagement letters, and matter intake forms
* Submit and reconcile attorney expenses and maintain organized and confidential records
Job Requirements:
* Bachelor’s degree strongly preferred
* 3+ years of experience as an Executive Assistant or Administrative Assistant in a law firm or professional services environment
* Experience with billing, time entry, and matter management systems
* Exceptional attention to detail and strong organizational skills with the ability to manage competing priorities
* Excellent written and verbal communication skills and professional demeanor
* Proactive, reliable, and comfortable handling sensitive information with discretion
Compensation/Benefits:
* Up to $135K base salary + bonus + paid overtime
* Medical, dental, and vision coverage
* 401K plan with employer match after one year
* Generous PTO package
* Pre-tax commuter benefits
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