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Title: Temporary Administrative Assistant
Duration: 6-12 months
Location: Hybrid in Waltham, MA – at least two days per week onsite
Hours: 24 hours per week
Pay: $26/hour
Position Overview
The Temporary Administrative Assistant will provide high-level administrative support to a busy Medical Department consisting of six professionals. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced, team-oriented environment.
Key Responsibilities
- Provide comprehensive administrative and logistical support to the Medical Department team.
- Coordinate and schedule internal and external meetings, including those across multiple time zones.
- Manage calendars and ensure timely communication and follow-up on action items.
- Prepare, process, and track expense reports with accuracy and efficiency.
- Assist with departmental projects, document preparation, and other ad hoc initiatives as needed.
- Serve as a central point of contact for scheduling and coordination across departments.
- Support occasional collaboration with West Coast team members, requiring some afternoon availability.
Qualifications
- Previous administrative or office support experience required.
- Excellent organizational, time management, and communication skills.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general comfort with new technology.
- Ability to manage multiple priorities and maintain professionalism under pressure.
- Strong attention to detail and follow-through.
- Life sciences or biotechnology experience is a plus, but not required.
Qualified candidates should apply today for immediate consideration!
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