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Our client, a premier New York City real estate firm, is seeking an Executive Assistant to the Head of Multifamily to join and help their team. The hours are 8am-6pm with a little bit of flexibility needed. This role is hybrid, working four days in office in Manhattan with Fridays remote.
Responsibilities:
* Provide high-level administrative support to the Head of Multifamily, managing complex calendars, scheduling meetings, and handling correspondence
* Act as a key liaison between the Head of Multifamily and senior leadership, including the CFO, CIO, and department heads
* Coordinate and execute departmental initiatives, assisting with software rollouts, system upgrades, and operational process improvements
* Prepare presentations and reports in PowerPoint; assist with data tracking and project management in Yardi and other systems
* Support recruiting and onboarding processes for building staff and administrative hires
* Handle confidential information with discretion and represent leadership with professionalism across all internal and external interactions
Job Requirements:
* Bachelor’s degree preferred
* 5-7+ years of executive assistant experience, ideally within real estate or professional services
* Strong organizational and project management skills; ability to manage multiple priorities with attention to detail
* Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel; experience with Yardi a strong plus
* Confident communicator with excellent judgment and the ability to partner effectively with senior executives
* Professional, poised, and adaptable in a fast-paced environment
Compensation/Benefits:
* Up to $130K base salary + annual bonus
* Fully paid medical, dental, and vision coverage
* Pension plan and 401K
* 15 days PTO plus Summer Fridays
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