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Our client, an asset management firm, is seeking an Executive Assistant to a client facing team. They are looking for an individual with strong judgement, who can remain organized and prioritize efficiently in a fast-paced environment. The hours are 8:00 a.m.-5:00 p.m. with flexibility for overtime. This role is hybrid (4 days in office in Manhattan, 1 day remote).
Responsibilities:
* Provide executive-level administrative support to the Managing Director and additional team members as needed
* Manage complex and frequently changing calendars, ensuring seamless coordination across time zones
* Coordinate domestic and international travel arrangements, itineraries, and logistics
* Prepare and process expense reports and handle confidential materials with discretion
* Serve as a key point of contact and liaison for internal and external stakeholders
* Anticipate needs and proactively address scheduling, travel, and communication priorities
Job Requirements:
* Bachelor’s degree preferred
* 10+ years of Executive Assistant experience, ideally within asset management or financial services
* Exceptional communication skills – polished, personable, and professional
* Ability to work independently and exercise strong judgment when the executive is traveling
* Highly organized with excellent attention to detail and time management skills
* Experience supporting senior executives in fast-paced, global environments
Compensation/Benefits:
* $120K – $140K + bonus
* HSA plan, PPO with minimal cost for medical, free dental and vision coverage
* 401K with discretionary match
* 3 weeks of vacation and unlimited sick time
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