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Our client, an investment management firm, is seeking a Executive Assistant to join their organization and support a team of investment professionals. They are looking for an individual who can communicate thoroughly in a fast-paced environment, while remaining organized and prioritizing efficiently. The hours are 8:00am-6:00pm with flexibility for paid overtime. This role follows a hybrid schedule, with three days in office in Manhattan and two days remote on Mondays and Fridays.
Responsibilities:
* Provide high-level administrative support to multiple investment teams across global regions, managing complex calendars and scheduling across time zones
* Coordinate international travel logistics, including detailed itineraries, accommodations, and transportation, while anticipating and resolving changes in real time
* Prepare, review, and process expense reports and maintain accurate financial records
* Organize meetings, conference calls, and global events, ensuring seamless execution and communication with stakeholders
* Act as liaison between internal executives, investors, and external partners with professionalism and discretion
* Provide backup administrative support across offices and handle ad hoc requests requiring flexibility and sound judgment
Job Requirements:
* Bachelor’s degree required
* 4-7+ years of Executive Assistant experience, ideally within financial services or a fast-paced global organization
* Strong communication, organizational, and multitasking skills with impeccable attention to detail
* Proven ability to prioritize competing demands and manage time effectively under pressure
* High level of professionalism and discretion when handling confidential information
* Proficiency in Microsoft Office Suite; experience with CRM tools a plus
Compensation/Benefits:
* Up to $115K base salary + paid overtime + annual bonus
* 100% employer-paid medical, dental, and vision coverage
* 401(k) plan with both traditional and Roth options and a Money Purchase Pension Plan
* 20 PTO days plus 7 sick days
* Monthly transit allowance and daily lunch stipend
* Fertility, pet, life, and disability insurance benefits
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