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Our client, a hedge fund, is seeking an Executive Assistant to join their company. The hours are 9:00 a.m.-6:00 p.m. This role is hybrid (four days in office in Manhattan, one remote) with flexibility for additional in-office days as needed.
Responsibilities:
* Provide administrative support to a team of executives, managing complex calendars and coordinating meetings across multiple time zones
* Arrange domestic and international travel, including detailed itineraries, accommodations, and transportation
* Prepare and submit expense reports with accuracy and timeliness
* Serve as the primary point of contact for scheduling and administrative inquiries, ensuring seamless communication
* Assist with special projects, events, and general administrative needs as assigned
* Collaborate closely with other assistants to support a fast-paced, team-oriented environment
Job Requirements:
* Bachelor’s degree preferred
* 5-7+ years of administrative experience, ideally in a financial services or similarly fast-paced environment
* Proven experience managing calendar, travel, and expenses for multiple executives
* Strong written and verbal communication skills with excellent attention to detail
* Adaptable, proactive, and comfortable managing shifting priorities in a growing firm
* Team player with a resourceful, “no task too big or small” mentality
Compensation/Benefits:
* $100K-$130K base salary + discretionary bonus
* Full medical, dental, and vision coverage
* 401(k) plan
* 20 days PTO, paid holidays, and unlimited sick days
* Breakfast and lunch provided several times per week in office
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