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Our client, a private trading firm, is seeking a Temporary to Permant Executive Assistant to join their growing NYC team. The hours are 9am-6pm and requires the candidate to be in office five days a week. This is a great opportunity for someone who thrives in a fast-paced office space with the opportunity to engage with their colleagues.
Responsibilities:
- Manage and maintain executive calendars, including scheduling both internal and external meetings and ensuring all logistics and necessary materials are prepared in advance.
- Support teams in coordinating and scheduling meetings with current and prospective investors, including preparing meeting agendas/materials and sending meeting invitations and confirmations.
- Serve as the primary point of contact for administrative inquiries and requests for executives, responding promptly and professionally to all communications with a strong sense of urgency.
- Arrange domestic and international travel logistics for executives, including flights, hotels, transportation, and visas as needed.
- Manage expense reports and reimbursement processes for executives.
- Assist with special projects and events as needed, demonstrating flexibility and ability to prioritize and meet deadlines.
- Perform general administrative and office tasks such setting up meeting rooms, greeting guests, and ordering office supplies.
Qualifications:
- 2-3 years office experience – experience at an investment or finance firm is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.
- Exceptional communication and interpersonal skills, with the ability to interact professionally with investors, colleagues, and external stakeholders.
- Meticulous attention to detail and discretion, especially when handling investor requests or external inquiries.
- Ability to work and think independently, take initiative, and proactively anticipate needs.
- Bachelor’s degree or equivalent work experience preferred.
Compensation/Benefits:
- Up to 130k base depending on experience + discretionary bonus
- 100% company paid medical, dental, and vision for employee and dependents
- 401k
- 20 days PTO, holidays, and unlimited sick days
- Breakfast and lunch provided in office a few times a week
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