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Our client, a global private equity firm, is seeking an Executive Assistant to support a small, established and growing client-facing team within their organization. They are looking for an individual who is detail-oriented, can prioritize and adapt in a fast-paced environment, and has strong organizational and communication skills. The hours are 8:30am-5:30pm, with paid overtime for hours worked over 40. This role is hybrid, with 4 days in office in Manhattan and 1 day remote, with flexibility based on business needs.
Responsibilities:
* Provide high-level administrative support to three executives within the Special Situations team, including complex calendar, travel, and expense management
* Coordinate internal and external meetings, including logistics, catering, and conference room setup
* Serve as a proactive partner who anticipates needs, manages competing priorities, and ensures smooth daily operations
* Communicate effectively with clients, internal teams, and other stakeholders in a fast-paced environment
* Collaborate with a highly supportive EA team to provide seamless backup and partnership across the group
* Maintain professionalism, discretion, and attention to detail in all communications and administrative tasks
Job Requirements:
* Bachelor’s degree strongly preferred
* 5+ years of Executive Assistant experience, ideally within professional services or financial services
* Exceptional organizational skills, executive presence, and strong written and verbal communication abilities
* Ability to handle last-minute changes, prioritize under pressure, and remain calm and solutions-oriented
* Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
* Collaborative, proactive, and adaptable with a “no task too small” mindset
Compensation/Benefits:
* Up to $110K base salary + paid overtime + discretionary bonus
* Healthcare coverage with PPO and high-deductible plan options, plus HSA contributions
* 401(k) program, 15 vacation days, and 7 sick days
* 16 paid holidays and a collaborative, team-oriented environment
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