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Our client, a prominent professional services organization located in Center City Philadelphia, is seeking a contracted Administrative Assistant to join their team! This role will support the organization with exemplary communication, strong attention to detail, and a collaborative mindset, serving as a point of contact for both internal and external stakeholders.
About You
- 2+ years of experience in an administrative role
- Proficiency in Microsoft Office Suite
- Exceptional organizational skills and a keen eye for detail
- Ability to multitask and effectively prioritize competing deadlines
- Quick learner who thrives in a team-oriented, fast-paced environment
About the Job
- Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.
- Submits and tracks work orders related to facilities, IT, and office operations to ensure timely resolution of workspace needs.
- Monitors departmental expenditures by processing invoices, budget documents, and adjustments, ensuring accuracy and timeliness.
- Oversees office supply management by anticipating needs, coordinating purchasing, and supporting supplies for meetings, events, and daily operations.
- Maintains executive calendars and coordinates meetings, travel, and presentations, including preparation and scheduling of related materials.
- Supports internal and external stakeholders by resolving basic inquiries, managing data within CRM platforms, and coordinating student or work‑study support activities.
This is a full-time, onsite position contracted for at least 4 months, paying up to $24/hour, depending on experience. If you are adaptable, detail-oriented, and eager to build your administrative experience in a professional environment, we encourage you to apply! Please submit your MS Word resume today for immediate consideration.
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