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Our client, a private investment firm, is seeking an Executive Assistant to join their team. They are looking for an individual who can remain organized and prioritize properly, while communicating efficiently in a fast-paced environment. The hours are 9:00am-5:30pm, five days per week in their office in Manhattan, with flexibility to monitor email after hours.
Responsibilities:
* Provide administrative support to a team of seven investment professionals, including four Managing Directors, one Principal, and one Associate
* Manage complex calendars, coordinate meetings across multiple time zones, and ensure all details are communicated and executed efficiently
* Coordinate domestic and international travel logistics, including air, ground, and lodging arrangements
* Prepare meeting materials and presentations, working closely with internal teams including Investor Relations and Fundraising
* Process expenses and maintain accurate reporting
* Partner with fellow Executive Assistants to support team events, offsites, and provide coverage when needed
Job Requirements:
* 5-7+ years of Executive Assistant experience, ideally within financial services or professional services environments
* Bachelor’s degree preferred
* Proficient in Microsoft Office Suite; Concur or ExpensePath experience a plus
* Exceptional attention to detail, organization, and ability to prioritize in a fast-paced environment
* Strong written and verbal communication skills, professionalism, and sound judgment
* Collaborative, proactive, and service-oriented with high integrity and discretion
Compensation/Benefits:
* Up to $140K-$160K base salary + discretionary bonus
* Healthcare coverage
* 401(k) with employer contribution
* Generous PTO package
* Gym access in-office and external fitness stipend
* Family planning benefits covering fertility, adoption, pregnancy, and parenting support
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