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A leading professional services firm headquartered in Chicago is seeking an Executive Assistant and Office Administrator to provide high-level administrative support to their president and ensure smooth daily operations of the office, including reception. This pivotal role requires a polished, resourceful professional with excellent judgment, organizational finesse, and the ability to manage multiple priorities in a fast-paced environment.
THE ROLE:
- Serve as the primary point of contact for the office, managing phone communications, visitors, and inquiries with professionalism and discretion.
- Manage a complex executive calendar, including client meetings, internal planning sessions, travel arrangements, and firmwide events.
- Prepare meeting materials, coordinate logistics, and ensure follow-up on key action items.
- Draft, proofread, and edit correspondence, reports, and presentations for internal and client-facing purposes.
- Oversee general office operations including ordering supplies, vendors, and facilities management to ensure a professional, efficient work environment.
- Support firmwide initiatives, team meetings, and company events, from concept through execution.
- Track project timelines, coordinate deliverables, and maintain organized documentation.
- Uphold the highest standards of confidentiality and professionalism in all interactions.
YOU:
- Bachelor’s degree preferred but not required.
- 3+ years of administrative experience supporting senior leaders, ideally within a professional services, consulting, or client-focused environment.
- Advanced proficiency in Microsoft Office Suite; familiarity with project management or CRM tools is a plus.
- Exceptional written and verbal communication skills with meticulous attention to detail.
- Strong sense of ownership, initiative, and follow-through.
- Ability to balance multiple priorities with poise, discretion, and a service-oriented mindset.
This is a 5 day in office role. This firm offers a competitive compensation package and comprehensive benefits, along with a collaborative and high-performing work culture.
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