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This 3+ month Office Manager & Receptionist role is fully onsite at 360 2nd Ave, Waltham, MA, supporting a confidential technology company specializing in water analytics and related solutions. The position runs Monday-Friday, 8:30 AM-5:00 PM, offers $21-23/hr, and provides free onsite parking. The Office Manager & Receptionist will serve as the first point of contact for all visitors while managing office operations and supporting special projects that strengthen the Waltham headquarters community.
Job Responsibilities
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Greet visitors and employees with a professional, welcoming demeanor and provide building information as needed.
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Manage office vendors, supplies, meeting resources, and community event materials.
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Maintain reception and shared spaces to ensure a clean, organized, and professional environment.
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Develop office procedures and serve as an information resource for employees and guests.
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Oversee security badging, visitor logs, and access control in partnership with building management.
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Manage multi-line phone system, staff directory, and call transfers.
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Lead emergency response protocols and coordinate building drills and trainings.
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Sort and distribute incoming mail and packages.
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Provide administrative support to the Executive Admin team and other departments, including scheduling, filing, and conference room coordination.
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Support quarterly office social events and co-lead weekly meetings with the Executive Admin team.
Candidate Qualifications
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High school diploma or equivalent; hospitality/customer service training a plus.
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1-3+ years in a corporate front desk, office support, or customer-facing role (service industry experience considered).
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Strong communication, organizational, and multitasking skills with high attention to detail.
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Proficiency with Microsoft Office, email, and digital scheduling tools.
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Experience with office management, facilities coordination, or security/access control preferred.
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Reliable, proactive, positive, and able to manage responsibilities independently.
Qualified and interested candidates are encouraged to apply today for immediate consideration.
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