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Our client, a family office and investment firm, is seeking an Executive Assistant & Office Manager to provide comprehensive administrative support while overseeing daily office operations. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, collaborative environment. The schedule is 8:30am-5:30pm or 6:00pm, with a hybrid structure: four days in office in Manhattan from September – July, three days after July 4th, and remote during select holiday weeks. Occasional full onsite coverage may be required.
Responsibilities:
- Manage complex calendars, travel coordination, and expense reporting for senior executives
- Prepare meeting materials, join weekly calls, and take notes for follow-up actions
- Oversee office operations, including IT vendor coordination, pantry management, and event planning
- Organize and maintain key documents, contracts, and compliance records
- Support ad hoc projects such as onboarding, branded materials, and governance tasks
- Serve as a culture ambassador, fostering a positive and collaborative office environment
Job Requirements:
- Bachelor’s degree highly preferred
- 5+ years of experience in an EA/OM role within professional services
- Strong organizational and multitasking skills with excellent judgment
- Ability to work independently and proactively in a lean, fast-paced setting
- Exceptional written and verbal communication skills
- Comfortable managing administrative tasks alongside strategic projects
Compensation/Benefits:
- Up to $150K base salary + bonus
- 100% employer-paid healthcare (medical, dental, vision)
- 401(k) savings program with employer match
- In-office lunch and gym membership stipends
- Commuter benefits and disability coverage
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