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Our client, a financial firm in Midtown, Manhattan, is looking for a Temporary to Permanent Executive Assistant to join their team. This position will operate mostly on a hybrid schedule, requiring Monday-Thursday on-site from 8:30-5:30pm with the occasional Friday in office as needed. Compensation for this role is 120 – 130k.
Responsibilities
- Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.
- Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
- Screen all calls for executive and handle inquiries within capacity.
- Track Executives’ meetings and necessary follow-ups.
- Review incoming mail/email, prioritize and summarize content, and process replies independently or per executive’s directives.
- Plan and coordinate monthly and weekly team meetings.
- Handle planning logistics for complex domestic and international trips using the Firm’s contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
- Prepare expense reports accurately and submit per Firm policy.
- Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving.
- Liaise with clients, investors, guests, and all personnel professionally and courteously.
- Maintain confidentiality and discretion at all times.
- Act as a team player, taking on additional tasks to support colleagues and the Firm.
Experience
- Minimum of 3 years’ experience providing administrative support in a financial institution.
- Minimum of 10 years’ EA experience to high level executives.
- Ability to manage highly sensitive, confidential information with complete discretion.
- Strong judgment and relationship management skills.
- Ability to manage high volume of work and prioritize tasks/projects based on urgency.
- Excellent attention to detail and accuracy.
- Advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
A1438746NY-Temp_1763671357