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Our client, a nationally recognized commercial real estate services firm, is seeking a 100% onsite Property Administrator to support a portfolio of six properties in Alexandria, VA. If you have 1-2 years of administrative experience, strong MS Office skills, and an interest in growing within property management, apply now!
Responsibilities:
* Provide full administrative support including phones, correspondence, reports, filing, and document distribution.
* Schedule and coordinate meetings, tenant events, and onsite activities.
* Assist with lease administration including lease setup, changes, reports, and file maintenance.
* Prepare bid proposals, service contracts, and process invoices.
* Track HVAC contracts, insurance certificates, expirations, and compliance documentation.
* Assist with monthly/quarterly management reports and annual budget preparation.
* Prepare financial spreadsheets and transcribe leases, contracts, proposals, and related documents.
* Order and maintain office supplies and property signage, including tenant plaques and directory strips.
* Greet and support tenants, prospective tenants, owners, vendors, and guests.
* Maintain parking/access card systems, tenant/vendor contact lists, and insurance information.
* Process tenant rebills for meter readings, HVAC, and other billable items.
* Prepare move-in packages and coordinate tenant gifts as needed.
* Promote strong tenant and owner relationships through excellent customer service.
* Complete additional duties as assigned by the Property Manager.
Qualifications:
* 0-2 years of administrative or clerical experience (real estate experience preferred).
* Intermediate to advanced MS 365 Word, Excel, and Outlook proficiency.
* Experience with Argus, MRI, Skyline, or similar systems preferred.
* Ability to manage multiple projects, work under pressure, and maintain strict confidentiality.
* Strong communication skills and customer service orientation.
* Proactive, organized, and eager to succeed in an entrepreneurial environment.
Position Information:
* $24/hr-$26/hr
* $60K when permanent.
* 6-month temporary-to-permanent role.
* 100% onsite in Alexandria, VA, 8:30am-5:00pm.
A1439612DC-Temp_1764713382