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We are seeking an experienced and highly organized Travel Assistant/Concierge to work on part of a support team supporting a high profile CEO in a highly visible role. This role requires exceptional attention to detail, discretion, and the ability to thrive in a fast-paced environment where priorities shift frequently. The ideal candidate will have a proven track record of coordinating luxury travel and accommodations across multiple time zones.
Key Responsibilities
- Arrange private jet and helicopter travel, ensuring seamless itineraries and compliance with client preferences.
- Book high-end hotels, private villas, and exclusive home rentals tailored to executive’s needs.
- Handle ground transportation, catering, and special requests in a fast-paced setting with quick turnaround needed.
- Operate effectively across global time zones, providing support as schedules change in the moment.
- Maintain strict confidentiality when handling sensitive information and working with high-profile individuals.
- Build and maintain relationships with aviation companies, luxury hospitality providers, and concierge services.
- Anticipate and resolve travel-related issues promptly, ensuring minimal disruption to client schedules.
- Work as part of a close-knit support team; demonstrate team orientation, collaboration and a solutions-oriented approach.
Qualifications
- Experience: Minimum 3-5 years in luxury travel coordination, private aviation, or high-end concierge services.
- Skills:
- Strong organizational and multitasking abilities
- Excellent communication and negotiation skills
- Proficiency in travel booking platforms and Microsoft Office Suite
- Attributes:
- Highly discreet and trustworthy
- Flexible and adaptable to changing priorities
- Ability to work under pressure and meet tight deadlines
Requirements:
- Familiarity with private aviation protocols and luxury hospitality standards.
- Experience working with high-net-worth individuals or in entertainment/media sectors.
- Must be comfortable traveling up to 200 days/year with NYC being your base.
Compensation and benefits:
- Base up to $185K with discretionary annual bonus
- Medical, dental and vision
- Extensive travel perks
