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Our client, a hedge fund that is rapidly increasing their office footprint, is currently in need of a responsible and energetic individual for a Temp to Perm Mailroom Generalist in their Stamford, CT office. This position requires 5 days in the office from the hours of 8:00/8:30 AM – 4:30/5:00PM daily. The successful candidate will support the firm’s Mailroom operations as needed. The individual will be responsible for many facilities procedures and protocols, and take ownership of a variety of mailroom tasks, while simultaneously providing exceptional customer service. The following responsibilities and duties are subject to change at any time based on business and client needs at management’s discretion. Pay rate $27-28/hour DOE
Key Responsibilities:
- Schedules and prioritizes all mailroom services.
- Receives, delivers, and processes interdepartmental and external (U.S., international) mail, parcels, and other
- materials.
- Operates mailroom equipment including print/copy machines, postage processing and document insertion equipment; performs basic maintenance as needed.
- Maintains and develops records for billing, inventory, mailing, and parcel shipping.
- Orders materials and supplies needed for all client departments.
- Is responsible for the maintenance of supply levels and equipment in Print/Copy Rooms throughout the office space.
- Develops and maintains relationships with vendors, departmental customers, and other related individuals.
- Develops and maintains relationships with co-workers, communicating and interacting effectively at all levels, including with high-profile individuals and all levels of management.
- Assists in planning, set-up, and coordination of events.
- Executes on administrative and other duties as assigned.
- Assists with coordinating internal office moves to ensure a smooth and efficient process.
- Supervises landscaping activities to ensure the grounds are maintained.
- Manages and tracks IT inventory to maintain accurate records and ensure equipment availability.
- Partners with engineers to resolve service requests and maintain office standards.
Qualifications:
- Ability to exercise sound judgment in assessing and determining how to handle queries and issues
- Ability to interact professionally with all levels of clients, vendors, and staff, including with the most senior levels of the firm
- Ability to prioritize tasks, applying effective multitasking and time-management skills
- Ability to handle confidential information with discretion
- Extremely professional demeanor and attitude
- Ability to work independently
- Strong organizational, communication, and interpersonal skills
- Proficient in Microsoft Outlook, Excel, and Word
- Hands on experience with office equipment (printers, shred machines etc.)
- Bachelor’s degree required
- Detail oriented with the ability to adapt quickly in a fast-paced environment
- Willing and able to commute between local offices as needed
Compensation/Benefits:
- This position is hourly once Perm and will include at least $1/hr increase DOE.
- Health benefits with small employee contribution, dental, vision
- Commuter benefits
- 401K + employer match after 1 year of tenure.
- PTO + Sick Time
