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Our client, a financial services firm, is seeking a Temporary Administrative Assistant to support daily office operations and senior professionals in a small, fast-paced environment. This is a 3+ month onsite role located in Boston, with hours of 8:30 AM-5:00 PM and pay at $35 per hour, with potential for permanent hire. The company operates within the professional financial services sector, supporting high-level advisory and investment functions.
Job Responsibilities
- Provide comprehensive administrative support including travel coordination, calendars, phones, meeting setup, and expense reporting
- Maintain daily office operations and ensure office standards are met
- Serve as point person for facilities coordination and office maintenance needs
- Escalate and coordinate IT issues and support office equipment
- Monitor and manage office supply inventory
- Manage document storage and retention
- Assist with onboarding new employees
- Coordinate and support office events for up to 40 attendees
- Support hiring and coordination of additional administrative staff
- Prepare presentations using Microsoft Outlook, Excel, Word, and PowerPoint
- Handle mail, vendor coordination, and general office management duties
Candidate Qualifications
- Bachelor’s degree required
- Several years of experience as an Administrative Assistant, Office Manager, or similar role
- Prior experience in investment banking, hedge funds, private equity, legal, or financial services strongly preferred
- Basic accounting experience including expense reports and accounts payable
- Strong organizational, communication, and time-management skills
- High level of discretion with confidential information
- Proficiency in Microsoft Office Suite
- Ability to work independently in a small office environment
- Flexibility to occasionally work outside standard business hours
- Experience coordinating special events
Qualified and interested candidates are encouraged to apply today for immediate consideration.
