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Our client is seeking a highly professional Executive Assistant to support the leader of their Chicago office. This role requires proven experience supporting senior leadership, operating with the utmost confidentiality and discretion, and thriving in an extremely fast‑paced environment. The position is five days on‑site in their downtown office.
Responsibilities
- Provide high-level administrative support to the Leader, including calendar management, meeting coordination, and correspondence
- Arrange complex domestic and international travel itineraries
- Prepare presentations, reports, and materials for board meetings, investor updates, and internal communications
- Serve as a trusted gatekeeper and liaison, ensuring smooth communication between the CEO and internal/external stakeholders
- Anticipate needs, prioritize tasks, and ensure deadlines are consistently met
- Manage confidential and sensitive information with discretion
About You
- 5+ years of relevant executive assistant experience
- Proficiency with Microsoft Office, Zoom, SharePoint, and Salesforce
- Exceptionally organized with precise attention to detail
- Strong communication skills, both written and verbal
- Ability to maintain a high degree of confidentiality
- Ability to work in a fast‑paced environment
- Flexibility to be available on weekends and after hours when required
