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Our client, a fast-growing robotics company, is seeking a highly capable Executive Assistant to support senior executives with a primary focus on investor engagement and executive operations. This 3-6-month role is fully onsite in Charlestown, MA, with hours of 8:30AM – 5:00PM and offers $35 – $40/hour. Qualified candidates are encouraged to apply for immediate consideration
Responsibilities
- Coordinate and schedule high-volume investor, board, and executive meetings across multiple
- Manage executive calendars, resolving conflicts and handling frequent last-minute changes
- Prepare meeting rooms and virtual setups, including agendas, materials, and attendee readiness
- Organize and maintain investor, advisor, and partner contact lists
- Support outbound investor outreach by organizing contact data, drafting and proofreading communications, and tracking responses
- Draft, edit, and proofread polished written communications on behalf of executives
- Track meeting outcomes, follow-ups, action items, and next steps
- Maintain accurate records and activity tracking in CRM or similar systems
- Support fundraising and executive operations through ad hoc projects and administrative tasks
- Improve organization of executive workflows, templates, and documentation
- Anticipate executive needs and proactively address issues before they escalate
Skills & Experience:
- 3+ years of experience in executive support, operations, or administrative roles supporting senior leaders
- Experience supporting externally facing initiatives, strategic programs, or commercial operations preferred
- Demonstrated track record of excellence in fast-paced environments
- Exceptional written communication skills with the ability to produce clear, professional, and well-structured content
- Strong verbal communication skills and comfort interacting with executives and external stakeholders
- Polished, professional demeanor in executive and external-facing settings
- High attention to detail and sound judgment regarding confidentiality and discretion
- Working familiarity with CRM systems such as Salesforce, HubSpot, Affinity, or similar software tools strongly preferred
- Strong proficiency with spreadsheets and standard office productivity tools, including word processing and document collaboration software
- Comfortable learning new tools and adapting to evolving processes
- Highly organized, reliable, and proactive with strong follow-through
- Ability to manage ambiguity and prioritize competing demands
- Interested in and able to grow the role and taking on expanded responsibilities over time
- Able to work on site in Charlestown, MA 4+ days per week
